Type I Commercial Documents:
- Memorandum of Association: MOA or ‘Memorandum of Association’ defines the objectives of the business.
- Articles of Association: A user manual for understanding the specifications and regulations of business operations.
- Company Profile: A professional document about the business products and services.
- Incorporation Letter: A certificate that specifies the company's existence as a separate entity.
- Board Resolution: Formal documents that list the positions of corporate officers, decisions and outcomes of board meetings.
Type II Commercial Documents:
- Bill Invoice: A list of goods sent or services provided, with a statement of the sum due for these; a bill.
- Insurance Certificate: A certificate issued by an insurance company or agent that provides proof of insurance coverage to a policyholder or a third party.
- Import Licenses: An import license is a document issued by a national government authorising the importation of certain goods into its territory.
- Export Invoice: A document containing a description of goods by the exporter and the amount due to the importer.
- Letter of Credit: A letter of credit is a document from a bank or financial institute that guarantees that a seller will receive a buyer’s payment on time and for the total amount.
Type III Commercial Documents:
- Invitation Letter: An invitation Letter is issued when a representative is invited for a business transaction or to work in another company.
- Authority Letter: A letter of authorisation, also known as an authority letter, is a formal document that grants the signer's permission for a third party to act on behalf of the person writing the letter.
- Chamber of Commerce: A certificate that certifies the origin country of the goods to determine duty and taxes.
Type IV Commercial Documents:
- Power of Attorney: A document authorising another person to represent or act on behalf of an administration or company.
- Shareholder Agreements: A shareholders' agreement is a contract between shareholders of a corporation that specifies the company's operation and sets out the rights and obligations of owners.
- Non-Disclosure Agreements: Legally binding agreements that establish a trusting connection between the owner of sensitive information and the person who will have access to it.
Advantages of Commercial Document Attestation
- Global Recognition: Attested documents gain global legitimacy, facilitating international trade and business expansion.
- Legal Compliance: Adherence to attestation requirements ensures legal conformity, preventing fines and disruptions.
- Business Credibility: Attested documents enhance a company’s reputation, signifying transparency and integrity to stakeholders.
- Smooth Transactions: Attestation of documents will eliminate doubts, reducing delays and ensuring contract enforceability.
- Contractual Agreements: A legally binding agreement between two or more parties.
- Property Transactions: Streamlines real estate deals and transfer of rights in a property asset between two or more parties
- Banking and Finance: Vital for international banking, loans, and investments.
- Government Approvals: Ensures compliance with foreign market regulations for licenses and permits.
- Risk Mitigation: Prevents fraud and maintains record accuracy, reducing international business risks.
The Procedure for Commercial Document Attestation
Chamber of Commerce (CoC) Attestation
CoC Attestation is a mandatory step in the validation where the document is primarily processed at the local Chamber of Commerce.
Ministry of External Affairs (MEA) Attestation
After the CoC Attestation, the document is forwarded to the Ministry of External Affairs (MEA) for validation. MEA Attestation will be required while travelling to verify the authenticity of the documents.
The destination country’s embassy in the home country will attest to the commercial document, as it helps facilitate seamless international partnerships.
Ministry of Foreign Affairs (MOFA) Attestation
MOFA Attestation becomes necessary upon arrival in the destination country. At this point, one must obtain all documents and licenses from the country’s Ministry of Foreign Affairs.
At Alankit, we take immense pride in being your trusted partner for all commercial document attestation needs. Our commitment to excellence and unwavering dedication to delivering top-notch services set us apart in the industry.
- Unparalleled Expertise: With experience in the field, Alankit boasts a team of seasoned attestation specialists who understand the intricacies involved in document validation.
- Reliable Services: Our team offers efficient, fast, and reliable services that set us apart as a leader in the industry.
- Efficiency and Timeliness: At Alankit, we understand the value of time in the business world. Our streamlined processes and robust network of associates provide prompt attestation services without compromising accuracy or authenticity.
- Document Tracking Facility: Our Document Tracking Facility is a leading-edge technology that gives transparency and control over the status and location of documents throughout the process.